PRACTICUM REPORT ON THE ADMINISTRATIVE ROLES, FUNCTIONS AND STRUCTURES OF THE KADUNA Essay

PRACTICUM REPORT ON THE ADMINISTRATIVE ROLES, FUNCTIONS AND STRUCTURES OF THE KADUNA northward LOCAL GOVERNMENT EDUCATION confidence, KADUNA STATE, NIGERIACHAPTER iodine(a)1.0 INTRODUCTIONA practicum is a practical field of study which students studying didacticsal Administration and Planning must carry out as a partial requirement for the fulfillment of the award of Bachelor Degree in upbringingal Administration and Planning. The students who offer Educational Administration and Planning as their function of study argon expected to in spite of appearance the period of their programme to be attached to any of the commandal organic laws so as to provide the students an opportunity to come practical knowledge on the administration of an educational makeup, observing the functions of the educational administrators and planners, the structures and functions of the educational organization and the overall responsibility of its administration.1.1 THE ROLES OF THE LOCAL GOVERNME NT EDUCATION authorityThe roles of the local anesthetic politics education authority are concerned with the overall aspects of the native education. This is further prescribed in the federal republic of Nigeria official publish (1988) establishing the then National Primary Education Commission which some provisions were upheld by the present Universal elemental Education Commission as followsi. The day-after-day administration of basal schools within the local anesthetic brass Areaii. Making recommendation on promotion and adjust of both teaching and non-teaching staff on GL. 07 and above to the secern prevalent basic education board,iii. The appointment, posting, transfer, promotion and discipline of both teaching and non-teaching staff within the range of grade level 01-06 iv. requital of salaries, allowances and other benefits to both teaching and non-teaching staffv. Submission of detailed annual estimates, accounts, and monthly returns to the state Universal Basic Education Boardvi. Acquisition and statistical distribution of materials and equipment to primary schools vii. Understanding capital projects and general maintenance of primary school buildings and its infrastructureviii. Arousing, promoting and encouraging communal participation in the running of primary schools in the local anaesthetic presidential term Areaix. Taking all reasonable and polite steps to ensure full enrollment and attendance in all primary schools within the countryx. Payment for any land acquired for the purpose of educational organic evolution xi. Supervising the district education committees within the local government battlegroundxii. Intimating on regular basis feedback to the state universal basic education board on public reaction to government education measures within the areaand xiii. Rendering a detailed annual report to the State Universal Basic Education Board on the activities of the local judicature Education chest of drawers during the preced ing year, especially on instructional activities.Read more military man Re rootage Roles and Responsibilities1.2 THE SCOPE OF THE STUDYThis practicum report is restricted to the administrative roles, functions and structures of various plane sections in operational in the Kaduna northwestward Local Government Education endorsement. This study will attempt to seek the method of decision making, communication channel and how discipline is maintained in the Kaduna North Local Government Education Authority.1.3 THE LOCATION AND BRIEF HISTORY OF THE KADUNA NORTH LOCAL GOVERNMENT AUTHORITY The Kaduna North Local Government Education Authority is located along Abubakar Kigo and Nassarawa Roads respectively. At the Northern and Southern parts it bounded by Igabi and Kaduna south local government areas respectively. It is being housed on a storey building that contains twenty-four (24) offices. The Kaduna North Local Government Education Authority originated from the ancient educational t radition.The emirs and passs assisted by another alliance leaders at their respective domains were the sole authority responsible for appointing within the community credible personalities to give or train the children of the community and to report back to the emirs and chiefs. This system of administration was restructured to primeval Authority at the advent of the colonial administration where Kaduna Metropolis was placed under the administrative legal power of the Zaria Native Authority with the component unit responsible for grassroots education existing alongside as being one of the social services which the Native Authority was responsible for providing to the community.The Native Authority System of administration was in operational when the need to reform it was conceived. It was subsequently declared and reformed as the troika tier of Government known as LocalGovernment Council with the unit responsible for primary education proclaimed a department. The history of the Local Government Education division, Kaduna North will not be complete without being related to the mother Local Government Council as it serves as the sole source of funding and administrative discipline for the education department though, some of these functions were removed at the promulgation of Decree No. 31 establishing the National Primary Education Commission by the Federal Military Government as substituteed by the Federal Republic of Nigeria official Gazette of 17th August 1988 respectively. In spite of the overhauling and the reformation in the education sector that brought the Universal Basic Education Authority was still maintained.The Kaduna North Local Government Education Authority was created in 1991 by the Federal Military Government with the Administrative mandate to occupy the Headquarters of the then Local Government Education Authority, Kaduna. This was necessary as the Headquarters was located within the administrative of the Kaduna North Local Government E ducation Authority.CHAPTER TWO2.0 STRUCTURES AND FUNCTIONS OF THE VARIOUS DEPARTMENTS OFKADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY The Kaduna North Local Government Education Authority is consisting of six (6) departmental nous with the educational secretary coordinating the activities of these departments which are mentioned below i. Department of Human Resource Managementii. Department of Finance and Accountsiii. Department of Planning, Research and Statisticsiv. Department of school servicesv. Department of social mobilization and knowledge management vi. Department of quality assuranceThe administrative structure of the Kaduna North Local Government Education Authority is shown below i. The Education secretaryii. The Departmental heads of the various departmentsiii. The Units headiv. The Other subordinates staff2.1 THE FUNCTIONS OF THE VARIOUS DEPARTMENTS OF THE VARIOUS DEPARTMENTS OF THE LOCAL GOVERNMENT AUTHORITY The hierarchy of the Local Government Education Authorit y, Kaduna North provides that the education secretary is the chief administrative and accounting officer who is responsible for coordinating the functions of the various departments of the local government education authority.THE DEPARTMENT OF HUMAN RESOURCE MANAGEMENTThis department performs much(prenominal) duties asi. Recruitment of teaching and non-teaching staff on grade level 01-06 ii. Deployment and transfer of both teaching and non-teaching staff on grade level 01-06 iii. readiness of pensions list of retirees and intended retirees iv. Administering promotion advancement confirmations and discipline of staff within the range of grade level 01-06v. Developing the personnel emolument budget for inclusion body in the main budget of the Local Government Education Authorityvi. Developing and maintaining establishment workforce plan vii. Developing job descriptions and schedule for the local Government Education Authorityviii. Reviewing responsibilities, duties and staffing ne eds including departmental functionsix. Reviewing staffing levels and submit recommendations of such review to the state universal basic education boardx. Deployment of teachers to schools based on needsxi. Preparing departmental reports to the state universal basic education board xii. Preparing unit work plans and budgetxiii. Developing and maintaining human resources policies.xiv. Establishing provision needs or requirements and developing training plan for both teaching and non-teaching staff including induction programmes. xv. Recommending teaching and non-teaching staff for training and retraining. xvi. Identifying liaising with training service providersxvii. Maintaining training recordsxviii. Maintaining both mystical and open records.THE DEPARTMENT OF FINANCE AND ACCOUNTSThis department performs related functions such as-i. Preparing payrolls and making payment of salaries, allowances and other benefits to both teaching and non-teaching staff ii. Maintaining account and o ther financial recordsiii. Making all payments from the LGEA accountsiv. Collaborate to prepare annual budgets and estimatesv. Coordinating and controlling loans and advancesvi. Preparing monthly, quarterly and annual financial reports vii. Preparing annual financial statements and ensuring they are piss for auditing viii. Providing financial advice to the LGEAix. Collaborating with the social mobilization and knowledge management to provide the LGEA stakeholder with financial update x. Liaising with the local government council on financial matters xi. Endorsing computed retirement benefitsxii. Maintaining records of all contributing(prenominal) pension issues xiii. Collecting from SUBEB and distributing pay slipxiv. Receiving funds from SUBEB and disbursing same on behalf of the LGEA xv. Rendering financial returns to the state Universal Basic Education Board xvi. Maintaining affirm accountsxvii. Maintaining storexviii. Maintaining assets registerxix. Preparing bank reconciliat ion.THE DEPARTMENT OF PLANNING RESEARCH AND STATISTICSThis department undertakes such related functions as-i. Propose frameworks for the departmental work plan and carrying out plans by departments ii. Coordinating the development harmonizing the LGEA plans medium term strategic sector, department annual work plan and performance targets etc iii. Coordinating the development and harmonizing the LGEA budgeting process iv. Identifying schools to be constructed and renovated after due consolation with the department of school services v. Rendering annual reports to the state universal Basic Education Board and local Government Council vi. Preparing unit work plans and budgetsvii. Ensuring that undivided work plans are developed, implemented andmonitored regularly viii. Ensuring the availability and functioning of education management information system ix. Supporting the ministry and the state universal basic education board in the designing of annual school census and other survey q uestionnaires for both primary and junior supplementary schools levels x. Supporting the administration and conduct of surveys.THE DEPARTMENT OF SCHOOL SERVICESThis department performs the following functions-i. Establishment of early childhood care and development centers and overseeing the implementation of the programme meant for it ii. Identifying and sharing staff needs with the human resources iii. Identifying instructional materials need including textbooks and communicate to the education secretary and the universal basic education board iv. Recommending to state universal basic education board the mode of instructional materials distribution based on school needs v. compiling and forwarding school development needs to the department of planning research and statistics and other relevant unitsvi. Recommending materials to be purchased such as textbooks and other instructional materials vii. Distributing both textbooks and other instructional materials to the schools and mo nitoring the practise of same viii. Overseeing library services in both primary junior secondary schoolsix. Coordinating the administration of exams for both primary and junior secondary schoolsx. Overseeing round-the-clock assessment and ensure up to date class assessment records xi. Coordinating curricular activities such as sports, health, clubs etcxii. Providing counseling and guidance services to both primary and junior secondary schoolsxiii. Maintaining records of pupils transiting to junior secondary schoolxiv. Overseeing the provision of education for disabled children through facilitating integration of disabled pupils into regular schoolsxv. Liaising with the state Universal Basic Education Board to provide education for children in nomadic communities xvi. Coordinating school improvement initiativesTHE DEPARTMENT OF SOCIAL MOBILIZATION AND KNOWLEDGE MANAGEMENT This department is responsible for the under listed duties/functions i. Developing strategies for community par ticipation and mobilizationii.Constructing alliance within the community, civil society non-governmental organizations etc to support educational developmentiii. Ensuring the establishment and support of the ongoing school Based Management Committees within the schoolsiv. Developing and implementing strategies for community mobilization, advocacy and integration at local Government Area, wards and communityv. Ensuring that community participates in the implementation of the Universal Basic Education Programs in local Government Areasvi. Promoting enrolment, attendance , retention and completion of girls education and out of school childrenvii. Monitoring and advising on the implementation of self-help projectsviii. Working with communities to promote access and equityix. Through advocacy, sensitization, mobilization create platform for community enlightenments or awareness and participation in local Government Education Authority activitiesx. Facilitating community supports for scho olsxi. Strengthening communication between the State Universal Basic Education Board, Local Government Education Authority, Ward, partnership and schools xii. Producing materials for the LGA such as bulletin board etc xiii. Ensuring adequate implementation of self-help project at the beneficiary schools.THE QUALITY ASSURANCE DEPARTMENTThe functions of this department are highlighted underneathi. Coordinating all quality assurance activities at the LGEAii. Establishing the LGEA works plans and schedules for the paygrade of primary schools and feed back to zonal offices iii. Coordinating training and re-training of primary evaluation officersiv. Creating conducive systems for monitoring the quality of the whole school evaluation and the evaluators and ensure implementation of follow up activities v. Establishing a system for dealing with poor acting schoolsvi. Setting an annual target based on the priorities of the LGEAvii. Preparing an annual detailed report covering the activiti es of the LGEAviii. Evaluating and re-accrediting primary schools within the LGEA at least once in three (3) years ix. Ensuring that the LGEA Evaluators follow standards and bench marks for evaluation of schools x. Providing feedback to schools onevaluation reportsxi. Producing instruments for school evaluationxii. Preparing work plans and budget for the unitxiii. Creating and maintaining database of all evaluation documents.2.2 THE ORGANIZATIONAL STRUCTURE OF THE KADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY Figure 1 Present the organizational structure of the Kaduna North Local Government Education AuthorityCHAPTER THREE3.0 THE METHODOLOGY OF DECISION MAKINGAccording to Fred C. Lunenburg and Allan C. Ornstien (2008) sees decision making as the process of choosing from among picks. Therefore, decision making is generally the opinion that follows alternative solutions aimed at arriving at the eventual remedy that is called decision making. The ability of an organization to fun ction effectively depending solely on the type of leader it has.This is alike the same with the functioning of organizations which depend on the kind of decisions made concerning it. This assertion is true because whatever plans of action an organization takes is the product of a decision. Whether such a decision proves effective for the organization or ineffective depends on how reasonable and relevant such a decision was.Consequently, decision making in an organization as it affects the Kaduna North Local Government Education Authority will be briefly examined with a view to ascertaining how sound decisions can be arrived at and who should be involved in the decision making.3.1 THE MODE OF MAKING DECISIONThe Local Government Education Authority, Kaduna North takes decisions on issues that affect it collectively involving the school principal officers drawn from various departments and sections. 3.2 DECISION MAKING MODELThe universally acceptable decision making adopted by the LG EA involves variety of steps through which it is hoped that individual will be enabledto arrive at more reasonable decisions. i. Determining the conundrum and its scope This is concern with identifying of the problem for which a decision is sought. It is critically intellection over in order to fully understand and then defined and the actual limit of the problem known ii. Analysis and Evaluation The individual perceives the problem wholistically and decides whether or not a decision will be made to solve the problem.If it is irrelevant then the idea of a decision is therefore dropped iii. Formulating alternative solutions This explains that when individual has agreed to make a decision on the problem. He then develops alternative solution to the problem he intends to solve iv. Determining workability of proposed alternatives this assists in determining the possible effects after having compared the formulated alternatives with a view to helping the individual to have an idea of t he best alternative to takev. Selecting one alternative this is the selecting of alternative which presents more favorable related consequences to unfavorable ones as the probable decision vi. Test-out This is the putting into practical action the alternative solution elect on the basis of trial vii. Evaluation of alternatives This is the assessment of consequences arising during the trial period of the selected alternative. If the consequences are found to be positive and sound, the alternative then becomes the decision.CHAPTER FOUR4.0 communionAccording to A. Owan Enoh, Becky B. Bamanja and Roy O. J. Onuwuka (1987) define communication as a process of disseminating information from and to every member of such an organization. It is generally, viewed and as a system of linking the individual, the host and the organization.4.1 CHANNELS OF COMMUNICATIONThe most common used channels of communication in the Kaduna north local government education authority involves the following i. I deating The development of an idea, essence, or information to transit/disseminate to the subordinates to the members of the community ii. Encoding This is the idea that the sender intends to convey or transmit to the individual andeven the public. Symbols such as words. Non-verbal cues or picture and even diagrams are designed to disseminate messages iii. Transmitting This segment of communication channels takes place as soon as the message is developed. This includes several methods such as memoranda, circular, telephone, board policy or management policy statement and face-face communication.iv. Receiving This channel requires that the receiver should be a good attender to the oral message. In other words, if the message is written, the receiver must be attentive to its specified and implied meaning. v. Decoding This is referring to the translation of an already received message into a perceived or interpreted meaning. The ability of the receiver is to take transmitted messages and give meaning to them. vi. Acting this is the last communication channels. it involves putting into action or practice the information so far conveyed or disseminated for the positive improvement of an organization.4.2 COMMUNICATION PROCESSDirection of communicationThere are basically both (2) ways of communication flow or direction viz downward and upward systems but the one that is commonly in used in the Kaduna North Local Government Education Authority which is the downward communication will be briefly discussed belowDownward communication is referred to the communication pattern in an organization where directives are issued from a higher point of administrative function to a lower one. This could further be illustrated as when the education secretary gives directives to the departmental heads of the Kaduna North Local Government Education Authority who are as well accountable to the central administrative function.CHAPTER FIVE5.0 METHOD OF MAINTAINING DISCIPLINE IN KADUN A NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY The term discipline is defined in the Oxford Advanced Learners Dictionary (2005) as the practice of training people to obey rules and orders and punishing them if they do not the controlled behavior or situation that results from this training. From the above definitiontherefore, discipline is the ability to obey rules and others which are formulated and regulated by the constituted authority. The methods of maintaining discipline in the Kaduna North Local Government Education Authority among its employees is categorized into two(2) viz. staff within the range of grade level 01-06 and staff from grade level 07 above The discipline of staff on grade level 01-06 is purely the responsibility of the Local Government education authority and this occur when an employee is alerted of the implications of his/her action and as well informed of the decision of the management against him or her.Though these disciplinary measures varies from the magn itude of the discourtesy perpetrate. Some offences attracted instant dismissal considering their seriousness. The discipline of staff on grade level 07 and above rests solely on the state universal basic education board. Though the process of administering such discipline starts from the local government education authority by bringing to the attention of the board the type of offence an employee committed and the detailed recommended disciplinary measures due to imposed on the offender.5.1 THE AIMS OF DISCIPLINE IN KADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY Discipline is significant in any human or organization like the Local Government Education Authority. It is through enforcement of discipline that peaceful and harmonious conduct of organizational activities are successfully carried out by the personnel that further result in the attainment of the desired goals of the organization. Discipline regulates the conduct of daily activities of the personnel to conform to the l aid-down rules and regulations.5.2 RECOMMENDATIONSi. cathartic the need and importance of offering admission to the youth to undergo this programme, those who are within the range of participating in the National Youth Service army corps assignment, necessary arrangements be put in place to enable them take part in the National Programme at the completion of their educational programmes ii. In recognition the functions and importance of planning in an organization, the management of the university will dialogue with the government with a view to considering graduates of educational and ministration and planning to serve as educationadministrators and planners.iii. Considering the fact that, this programme is purely of education administrators and planners, effort be made to remove teaching practice from the course content and be replaced with industrial attachment. iv. As examinations are uniformly conducted across the nations institution the adoption of uniform implementation of educational polices by the Local Government Education Authorities is paramount.BIBLIOGRAPHYThe Federal Republic of Nigeria Official Gazette No.53 (17 Aug.1988) Vol.75.A. Owan Enoh, Becky B.Bamaja and Roy O. J Onwuka (1987) aHandbook of Educational Foundations Challenge Press, Jos, Nigeria.Fred C. Lunenburg and Allan C. Orstein 2008 Educational Administration, Concepts and Practices fifth Edition Printed in the united States of America.